VIF workshops
(that has a Detailed Programming, Control and Monitoring Systems, Efficient Lines of Communication and Implementation Mechanisms)
are self-supporting event and the event registration fees are the
major source of revenue for running the event
Following expenses of the events are covered by the event income (registration fees from the participants)
and Foundation operating funds
1. Office Requirements
a) Office Rent and Maintenance
b) Website Design (Domain, Hosting, SSL Certificate, Template/Theme, Content, Integrations & SEO etc)
c) HR Compliance
d) Stationery
2. Information Technology (IT) Infrastructure
a) Hardware (Personal Computers, Routers, Switches, and other equipments)
b) Software
c) Networking (Internet connectivity, Network enablement, Firewalls & security, Routers, Switches & Cables)
d) Modular Office Workstation
e) Surveillance/Security Cameras
3. Operations
a) Electricity, Telephone, Internet
b) Google Workspace
c) Employees (Salary/Benefits)
d) Taxes, Accounting and Auditing fee
e) Printing
f) Materials
4. Floor Expenses on the day of Event
a) Venue Hire/Hall Expenses
b) Logistics
c) Additional Staff & Labor
d) Audio Visual Equipment/Major Rentals & staff
e) Printing & Signage, Banners and Backdrops
f) Stage Decoration
g) Photography
h) Food & Beverage
i) Gifts/Premiums
k) Packing and Postage
5. Website Maintenance
a) Ensuring the proper functioning of the Website
b) Regular checking for issues and making updates in the Website
c) Backing up the Website Data
d) Renewal of Website Domain, Hosting and SSL Certificate etc
Note: Roles and Responsibilities of Project Officer
Implementing event strategies – Pre-event activities – Source and negotiate with vendors and suppliers
– Monitoring event budgets – Preparing reports – Tracking event
team performance – Prepare contract and correspondences – Coordinate all operations – Post-event activities .